Privacy Policy

Gryphon Oakwood Limited
Last updated: 19 August 2026

Gryphon Oakwood Limited (“Gryphon Oakwood,” “we,” “us,” or “our”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, engage with us as a candidate or client, or communicate with us by phone, email, or SMS text message.

1. Information We Collect

We may collect the following categories of information:

  • Contact information: name, email address, mailing address, phone number
  • Professional information: CV/resume details, work history, qualifications, job preferences, and other information relevant to recruitment and placement services
  • Communications data: records of calls, emails, and text messages exchanged with our team
  • Technical information: IP address, browser type, and website usage data collected via cookies or similar technologies

2. How We Use Your Information

We use the information we collect to:

  • Provide recruitment, executive search, and candidate placement services
  • Communicate with candidates and clients regarding interviews, role updates, and scheduling
  • Respond to enquiries and provide customer support
  • Improve our website and services
  • Comply with legal and regulatory obligations

3. SMS / Text Messaging

If you provide your mobile phone number to Gryphon Oakwood, you may receive text messages relating to interview scheduling, candidate or client updates, and related recruitment communications.

  • Consent: By providing your mobile number, you consent to receive SMS messages from Gryphon Oakwood related to your candidacy or engagement with us. Message frequency varies. Message and data rates may apply.
  • Opt-out: You may opt out of receiving text messages at any time by replying STOP to any message. You may reply HELP for assistance.
  • No sharing for marketing purposes: Mobile opt-in information and phone numbers collected for SMS communications are not shared with third parties or affiliates for marketing or promotional purposes. Your mobile information will only be used to provide the services you have requested and will not be shared with unaffiliated third parties for their own marketing purposes.

4. How We Share Your Information

We do not sell your personal information. We may share information with:

  • Prospective employer clients, solely for the purpose of facilitating a candidate placement, and only with the candidate’s knowledge in the ordinary course of the recruitment process
  • Service providers who support our business operations (e.g., CRM, telephony, and email platforms), under appropriate confidentiality and data protection obligations
  • Regulators or authorities where required by law

We do not share mobile opt-in data or phone numbers with third parties for their marketing purposes, as noted in Section 3.

5. Data Retention

We retain personal information for as long as necessary to fulfil the purposes described in this policy, or as required by applicable law.

6. Your Rights

If you are located in the UK or EU, you have rights under the UK GDPR and/or EU GDPR, including the right to access, correct, delete, or restrict the use of your personal data, and the right to withdraw consent at any time. To exercise these rights, contact us using the details below.

7. Data Security

We implement reasonable technical and organisational measures to protect your personal information against unauthorised access, loss, or misuse.

8. International Transfers

As a UK-based company working with clients and candidates in the United States, your information may be transferred to and processed in countries outside the UK/EEA. We take steps to ensure such transfers are subject to appropriate safeguards.

9. Changes to This Policy

We may update this Privacy Policy from time to time. The “Last updated” date at the top of this page reflects the most recent revision.

10. Contact Us

If you have questions about this Privacy Policy or wish to exercise your data rights, please contact us at:

Gryphon Oakwood Limited
Email: info@gryphonoakwood.com
Website:gryphonoakwood.com